This is what the Gym Incubator system looks like running for Your Gym in your city: a lead messages you, claims a trial, gets a reply in seconds, shows up, signs up. No missed DMs. No "I'll call them back later".
He's 29, works in your city, has been thinking about starting for a year. He found you on Instagram, sent the message every gym gets ten times a week, and normally it would sit there until after class.
The assistant sits on your Instagram, Facebook, WhatsApp and website chat. It answers the beginner questions, knows your timetable and prices, and moves people to a trial booking. You still see every conversation.
A chat widget on your website and a missed-call text-back on your gym number. Nobody lands on Your Gym and leaves without being spoken to.
When you're ready for volume, we run Meta ads inside your own account with a beginner offer that converts. Not required to start. Most gyms switch it on once the follow-up is proven.
Without it: reply an hour later instead of in seconds and you're around seven times less likely to convert him. He messaged three gyms that night. He joined the one that answered.
Not your homepage with a timetable and a "contact us" form. One page, one job: get Tom to claim the trial in under 20 seconds.
Name and phone. Everything else the system asks for in the conversation that follows — every extra box is one more reason to give up halfway.
We pull your best Google reviews and a few photos so Your Gym feels real before he's ever walked in.
The confirmation screen shows him your actual beginner sessions. He's booked, in your CRM, and the follow-up has already started.
No experience needed. Gi provided. Coaches who remember their first day.
Pick your first class. We'll save you a gi.
Without it: he lands on your homepage, scans a timetable grid, can't see where a beginner actually starts, and closes the tab.
This is the part most gyms lose. The lead cools, the enquiry sits unread until after class, and by then he's been distracted by Netflix. Your AI assistant replies instantly, in your voice, and books him in.
Every conversation lands in one inbox with the WhatsApp, SMS, Instagram and website chat. Take over with one tap; the assistant hands back when you're done.
Without it: reminded leads show up; unreminded ones don't. No-shows run at roughly 23% without a reminder and 14% with one. He booked on Sunday and forgot by Tuesday.
Every gym has a graveyard: trial no-shows, "I'll come next month", people who DM'd in January. A monthly reactivation run turns that list into bookings, and every reply lands in one inbox.
Instagram, WhatsApp, SMS, Facebook and website chat land in the same place, with the assistant's replies already in the thread. You read, you tap, you take over when you want to.
Without it: the list sits there. You already paid for every name on it, which makes them the cheapest bookings available to you.
Drag the sliders. These are conservative defaults from the martial arts gyms we run this for; put your own membership price in and see what a year looks like.
Ad spend is optional. Set it to the minimum to see what the follow-up system alone does with the enquiries you already get; if you add paid lead gen, our guarantee is 20–35 trial show-ups a month or we work free until you get there.
Without it: every point of drop-off between these stages is someone who wanted to train and didn't.
15 minutes on a call. I'll show you the exact setup running for other gyms, tell you what it costs, and you decide. No deck, no pressure.
Book a 15-minute call